Sharing files - Cloud Storage made to trust

Advanced sharing possibilities

Files are made for sharing! With ownCloud.online sharing files becomes easy, fast and secure. Explore the possibilities how to secure and speed up your daily routines.

Alice wants to share a file with a co-worker and clicks on the sharing Icon (1).

In the sharing menu on the right Alice enters the name of her colleague (2). She clicks on the username she wants to share the file with (3). Public links (4) are explained in the section below.

removes the file for Bob again. To see an overview of all shared files Alice clicks on “Shared with others” (5).

Based on Bob’s notification settings (default: once an hour) a notification mail is sent informing him, that Alice shared a file.

After logging in Bob sees now the shared file in his file explorer (5). The name next to the sharing icon shows that Alice shared this file with him. To get a list of all files shared with him Bob clicks on “Shared with you” (6).

Public links

Public Links can be used to share files and folders to people who don’t have a user account. This is perfect for one time shares and for people who should only get access to specific files and folders. Everyone who gets the share link can see the shared files immediately. No User or Guest Account is needed.

To create a public share link click on the button (2) in the sharing menus “Public links” section (1).

Link name: Enter a name

Download / View / Edit / Upload only: Set the access levels to the file/folder you want to share.

Password: Set a password to protect the share.

Expiration: Set a date where the share link expires.

Send link via email: Enter one or more email addresses to automatically send the created share link to recipients.

File Drop

Sometimes you don’t want to share but receive files from other people. Often sent via email or “I’m quickly uploading it to xytransfer.com” is it neither secure nor very efficient and bargains a lot of sources of mistakes.

ownCloud’s FileDrop feature offers a simple and lightweight solution for this. Imagine a digital PO Box where people can just drop their files. The upload is secured by ownCloud.online’s security measures and files are safely stored in your cloud.

To create a FileDrop link just enable “Upload only” in the public links settings.

Sharing options

OPTIONS

DESCRIPTION

can share

If checked the sharing recipient is allowed to share this file/folder to other people

can edit

Set editing permissions to files and folders. Lets the user create new, change and/or delete files and folders. Note that on shared files only “can edit” is available which is a write permission.

notify by email

In addition to the notification emails sent by the system you can notify users about a share. While system notifications are sent based on the users settings (default: once an hour) this notifications is sent immediately.

Note: Admins can disable this feature which will make the button disappear. (Settings -> Sharing -> “Allow users to send mail notification for shared files to other users”)

Trash bin icon

Remove the share and stop the access to that file or folder for the specified person.

Options for public links

OPTIONS

DESCRIPTION

Link name

Enter a name for this public link. This gets displayed when opening the link.

Download / View

Permission to only view and download files but disable uploads (read permission).

Download / View / Upload

Set permission to view, download and upload files (read and write permission).

Upload only (File Drop)

Set permissions to only upload files (see FileDrop)

Password

Set a password protection to the public link. Users who want to access your public link will require this password.

Expiration

Set an expiration date for a public link. After the selected date accessing files/folders via this public link will be automatically disabled.

Send link via email

Automatically send the link after creation to an email address. Separate multiple email addresses with a semicolon (;).

Teams (Custom Groups)

Create custom sharing segmentations on the fly. For a more efficient workflow without the need of an administrator.

Guest Accounts

Easily share and collaborate with external people using only their email address. No additional paid user accounts are needed and even the mobile and desktop clients can be used.

Activity Stream & Notifications

Get notified in realtime about file actions and see who worked on your files. No file action will get past you anymore.